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practice of publishing addresses of applicants will
continue.
Solutions software. This software is compatible with the
current maintenance tracking software used by our
Maintenance Department. The one-time cost to become
a registered user of the software is $9,765.00. An additional
yearly cost for an Annual Subscription Fee would start
after the initial purchase year at $980. 00.. The CCR
Facilities and Maintenance Supervisor and the Manager
recommend the purchase. Following discussion on the
appropriate Fund that should be used to make the
purchase, the following motion was made:
Item #307 – Capital Fund Income and Expense Plan.
R. Karbon reported there was no new information to
report on this issue.
Board Process to Secure the Next General Manager. R.
Karbon reported that the Board has decided it will not
create a separate GM Search Committee but will take
that responsibility upon itself.
Motion by M. Ames, seconded by V Kaszonyi, to spend
$9,765.00 out of the Operating Fund to subscribe to the web-
based service Facility Dudes Solutions software and to perform
the Facilities Conditions Assessment.
Campground Tree Cutting/Trimming Member Work
Party. M. Smith verified each Board of Director had
obtained and read a Work Plan Proposal he and T.
Chambers had authored following the January 2019
Board of Directors Meeting. M. Smith shared with the
Directors that he had spoken with E. Johnson and that
he (E. Johnson) had received three bids from vendors
offering their services to cut/trim trees in the
campground. The proposal authored by M. Smith and
T. Chambers stipulates the work would be accomplished
by CCR member volunteers – at a fraction of the cost
quoted in all three outside bids. E. Johnson advised that
he had spoken with the club insurance representative
and the club could obtain limited coverage for member
volunteers at a very reasonable rate. The Board
instructed M. Smith, T. Chambers, and E. Johnson to
proceed with collaboration to advance the planning of
the project.
New Asset Purchase List. E. Johnson reviewed a list of
new capital assets identified to him from Department
Heads that they are requesting for purchase out of the
allowance from the Resource Fund. Department Head
requests exceed the allowance amount. E Johnson
recommended purchase of some of the items submitted,
staying within the allowance amount available.
Maintenance Barn Heating Proposal. E. Johnson updated
the Board on a proposal regarding heating the east
maintenance barn adjacent to Ranch House Trail. As a
follow up to the initial discussion that developed during
the January Board Meeting, Eric submitted a proposal
spend up to $5,500 from the Resource Fund.
Pizza Oven Proposal. E. Johnson also submitted a
proposal to purchase a new Pizza Oven also from the
Resource Fund for a price not to exceed $3,600.
New Business
Capital Fund Reserve Study, Facilities Inventory and
Condition Assessment. E. Johnson provided a high-
level overview of the existing CCR Reserve Study that
was completed in July 2007. That plan discussed club
assets and their projected life before replacing the asset.
The study does not address repair and maintenance of
assets. It is dated and does not reflect all the assets in
the club’s inventory.
Motion by A. Lifsey, seconded by F. Calabro to approve the
expenditure of not to exceed $5,500 to heat the garage. Motion
passed unanimously.
Motion by F. Calabro, seconded by M. Ames to purchase a
Pizza Oven not to exceed $3,600. Motion passed
unanimously.
A proposal was submitted to CCR from Dude Solutions
that provides a software solution that will provide an
inventory of the Club’s major capital assets and the
means for tracking this inventory. It will also provide
the means for work orders to be submitted and tracked.
In addition, the software provides maintenance and
replacement forecasting ability, job/part cost information,
cost comparison (maintenance or replacement), and will
produce and maintain a detailed Facilities Condition
Assessment.
Accept Deed in Lieu of Foreclosure. E. Johnson informed
the Board of a member who is two years behind in dues
payments and has offered to Warranty Deed their
property to CCR in lieu of foreclosure. E Johnson
explained that typically we suggest that the member sell
this lot however, due to the location of the lot and
proximity to other lots designated environmental lots, he
recommended to the Board that the offer be accepted.
E. Johnson showed the Board of Directors a video which
discussed and illustrated the capabilities of the Dude
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