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Motion by M. Smith seconded by N. Thurston to accept the Manager
Report as presented.
Motion passed unanimously
minus the donation from Birkestrand’s of $5,200. The Ranch has
covered the remaining cost of $3,533.
Motion by D. Smith seconded by B. Cook to move the well of $3,533 out
of the Resource Fund as a new asset.
Motion passed unanimously.
E. Johnson suggested that with member benefits in mind, the Ranch
should consider discontinuing renting our Ranch House rooms
and cabins for the Sno-Drift Rally to the public. The Board choose
to leave the past policy as is and monitor the situation on a yearly
basis.
Old Business/Open Issues Log
Item # 290 – Strategic Planning Development – R. Karbon
combined items #290 and #305 as they pertain to the current
survey. The survey deadline has been extended until December
1, 2018. R. Karbon will give feedback once the survey has closed.
Item # 304 – Publishing of Home Addresses for 1 st & 2 nd
Readings – R. Karbon reported that a single female raised a
concern about having her address published in the CCR News
for her 1 st reading and asked the Board to reconsider this process
for safety reasons.
A. Lifsey suggested that this should be turned over to the
Interview Committee.
E. Johnson reported that the front-end loader is broken down and
had to be transported to ASI in Williamsburg for repairs.
The main hydraulic pump bearing failed causing shattered
bearing parts to flow through the rest of the hydraulic system
taking out all three hydraulic pumps. Preliminary repair estimates
for parts could be $35,000 with total repair costs of possibly $50,000.
E. Johnson will keep the Board apprised with details.
Item #305 – Membership Certificate Activation for Hunting
Area Access
See Item #290
E. Johnson reported that we have designated loop 1, sites 1-10 for
winter camping on a reservation basis. If demands require
additional sites, we will consider opening another loop.
M. Ames explained about the glitch with the computer program
certifying the election results. Forty-five minutes after the annual
meeting adjourned, the results were available. The candidates
were notified before being published. We received a letter from
the company explaining the technical problem and they offered
their sincere apology. M. Ames explained that typically at the
close of the September Board meeting the results are certified by
the board. Because of the reporting delay, M. Ames called for a
motion to accept the election results.
E. Johnson reported that if we are going to upgrade the sewer
system of loop 2 in the campground along with the electrical and
water, a DEQ permit must be obtained. E. Johnson estimates the
cost to be between $2,500 to $3,000. Member Doug Mansfield has
offered to assist with the DEQ application process.
E. Johnson reported that three lots up for foreclosure auction have
sold. They sold for $925, $1,001 and $900. The next auction will be
held in spring, early summer there are four on that list. Motion by A. Lifsey seconded by V. Kaszonyi to accept the election
results
Motion passed unanimously
E. Johnson reported that Hunter ’s Round-up will be held on
Wednesday, November 14, 2018. This year’s guests will be Shelby
Hiestand, DNR Wildlife Biologist and Sydney Collins, DNR
Conservation Officer. Second Reading for PROPOSED RULE CHANGE
CURRENT RULE 6.23:
Winter camping is on designated sites, by reservation only, and
14-day maximum stay only from December 1st through March
31st. (5 points)
E. Johnson reported that he has been working with DNR
Conservation Officer Sydney Collins, on four baiting violations
on the Ranch. Two in the outback and two in the cabin area. DNR
Law Enforcement will be in contact with those members in
violation.
PROPOSED RULE 6.23:
Winter camping from December 1st through April 15th on
designated sites only by reservation. Winter campsites must be
vacated before May 1st. (5 points)
E. Johnson reported the Oil depletion allowance for this year was
$7,128. This allowance will be used for fields and food plot
programs.
First Reading: September 22, 2018
Second Reading: October 27, 2018 date changed from April 30 th to
April 15 th to accommodate for trout opener. Second reading due to a
date change only.
E. Johnson asked the board to give new member applicant, Mathew
Vernon, a 6-month extension to purchase his lot. Mathew has
exceeded his 90 days.
Motion by R. Karbon seconded by V. Kaszonyi to accept the rule
change. Winter camping from December 1st through April 15th on
designated sites only by reservation. Winter campsites must be vacated
before May 1st. (5 points)
Motion by D. Smith seconded by M. Smith to give Mathew Vernon a 6-
Month extension.
Motion passed unanimously
M. Ames gave an update on the recent Petition signed by 158
Members, asking the Board to remove the Manager due to fiscal
irresponsibility and lack of leadership. The Board retained an
E. Johnson reported the campground transformer and electric
panel upgrade project are completed and came in on budget.
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