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Old Business/Open Issues Log
Item # 290 – Strategic Planning Development – The strategic
plan continues to be developed. R. Karbon reported that the
survey is now closed. Once the data is analyzed the
committee will release the data to the Board and
Membership. 540 surveys were received.
DEQ permit would be required for either project. Estimates
for this permit are approximately $2500. Discussion
regarding D. Briggs proposal was tabled at the October
meeting. The Briggs proposal is contingent upon the Board
to reinstating winter storage on all campground sites.
Motion by R. Karbon seconded by D. Smith not to accept David
Briggs proposal at this time. V. Kaszonyi will send a letter to David
Briggs.
Motion passed unanimously
Item # 304 – Publishing of Home Addresses for new member
Readings – This item was referred to the Interview
Committee in October for review. The Interview Committee
reported that they will support any decision the Board makes.
This item will be tabled until the February Board meeting.
Based on the motion not to accept D. Briggs proposal E.
Johnson will have Mansfield & Associates start the permit
process with the DEQ to upgrade Loop 2’s existing sewer
system.
Item #305 – Membership Certificate Activation for Hunting
Area Access. R. Karbon reported that there was an
overwhelming response from the recent survey not to adopt
a new policy that would allow guests to access the hunting
area if a member holding additional certificates activated a
certificate for that purpose. Item 305 will be removed from
the open issue log.
E. Johnson reported that Huron Pines has completed
treatment on the invasive species Phragmite at Wildfowl and
Little Joe. Repeated treatments will be needed.
E. Johnson reported on Capital Project Updates:
• Replacement of the boiler system for the cabins 4 & 5 came
in over budget. Budgeted amount was $3,500 the invoice
was $4,800.
• Replacement of two Ranch House guest room conditioners
came in under budget. Budget amount was $5,000 invoice
was $4,895.
• Replacement of the dining room and first floor hallway
carpet was delayed this past spring because we were not
able to find an adequate replacement suitable for those areas.
The original amount approved in January was $12,500. Since
that time, we have located a suitable product. E. Johnson
asked to amend project amount to $16,600 which will also
include the stairs to the lower level. The project may be
completed this year during our December shutdown. Item #306 – David Briggs Campground Update and
Development Proposal – See Managers Report for motion
not to accept D. Briggs proposal at this time.
Motion by A. Lifsey seconded by F. Calabro to amend the carpet
budget from $12,500 to $16,600. This item was tabled as it was not ready for a motion. The
Board will review again at the February 2019 meeting.
B. Rogers gave a presentation on the new campground
reservation system. The system will give members the ability
to make reservations at 12:01 a.m. on January 1, 2019 if their
dues are paid. Item #308 – Rule Violation Monetary Fines – In 1993 the
Board of Directors approved a point system to enforce
Association rule infractions. Currently, the violation of a
rule may result in points assigned to a member for a rule
infraction that may also include a monetary fine of $10 per
point. The discussion was that $10 is not enough per point
to deter members or their guest from violating any given
rule. Assigning community service was also considered.
B. Cook recommended the current $10 per point fine be
increased to $50 per point.
Motion by B. Cook seconded by M. Smith to increase the monetary
fine from $10 to $50. The a second reading of this fee change will be
in January.
Item #307 – Capital Fund Income and Expense Plan – D.
Smith and R. Karbon made a presentation at the October
meeting on how the Ranch could fund the replacement of
the Ranch House in the next 50 years. In the presentation it
was suggested to create a sub fund within the Capital Fund
which could be invested to generate a higher rate of return.
The initial investment principal would be $500,000 from the
Capital Fund in 2018. In addition,15% of all user fees
including rental fees from cabins, Ranch House Room,
Campground, Boat rentals etc. would be transfer to the
Capital Fund.
E. Johnson reported that the defibrillator pads in the
campground have been replaced.
E. Johnson gave an updated on the two elk that were poached
and found on CCR property. The DNR has been
investigating, currently they have no suspects.
E. Johnson received a project proposal from Chief to replace
two sets of turn out gear for our Fire Department. The price
is $4,230 for two sets of gear. This request will be included in
the 2019 Capital budget.
New Business
Purchase of Used Pumper/Tanker Fire Truck – See Committee
report for J. Jones comments.
Motion by M. Smith seconded by N. Thurston to accept the Manager
Report as presented.
Motion passed unanimously
E. Johnson submitted the 2019 Operating Budget for
approval. Total Income for 2019 is projected to be $1,674,520.
Total Expenses are projected to be $1,622,119 with a $52,401
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