Board of Directors Unapproved Minutes
April 13, 2019
Executive Session 9:00 a.m.
The Board of Directors discussed and approved Brian Rogers
contract as General Manager effective January 1, 2020 and
discussed one-member issue. information at a glance. This report will not take the place
of the usual financial report. V. Kaszonyi was asked to update
some of the dashboard language and current number of
certificates.
Regular Session Immediately following Executive Session
R. Karbon called the meeting to order at 9:45 a.m. V. Kaszonyi presented the Financial Statement for the month
of March 2019
Pledge of Allegiance Motion by M. Smith, seconded by N. Thurston to approve the
Treasurer’s report as presented.
Motion passed unanimously.
Roll Call by Recording Secretary (Board Secretary acting in
this capacity for this meeting)
Present: R Karbon, President; Viki Kaszonyi, Treasurer; Mark
Smith, Secretary; Fred Calabro, Tim Chambers, Bill Cook, Al
Lifsey, and Nancy Thurston. Eric Johnson, General Manager;
Brian Rogers, Assistant General Manager and Julie Olds,
Recording Secretary.
New Member Readings April
First Readings:
Robert Ellis
Motion by A. Lifsey seconded by V. Kaszonyi to approve the first
readings. Motion passed unanimously.
Excused: M. Ames, Vice-President
Second Readings:
Jeffery & Amy Woodson; Charles & Heather Reed
Approval of the Consent Agenda
1. Approval of April 2019 Board Agenda
2. Approval of March 23, 2019 Board Minutes
3. Security Patrol Report for March 2019
4. Campground Rental Status Report
Motion by A. Lifsey, seconded by F. Calabro to approve the second
readings. Motion passed unanimously.
Manager’s Report
E. Johnson reported the walk-in cooler repair is complete
and was under budget by $826.00. $6,500.00 was allocated
the actual invoice was $5,674.00.
Motion by M. Smith seconded by N. Thurston to approve the
Consent Agenda for the April 13, 2019 Board of Directors Meeting.
Motion passed unanimously.
Mark Sandula, CPA distributed and presented the Financial
for year ending 2018, he reviewed and compared the funds
from 2017 to 2018.
E. Johnson reported that a recent DNR Snowmobile
Grooming Grant repair request for repairs of the 2004 John
Deere tractor was approved. The full amount of the repair
grant was $18,300.00.
Motion by V. Kaszonyi seconded by A. Lifsey to accept the auditor’s
report. Motion passed unanimously.
E. Johnson reported the Whitetails Banquet ticket sales are
still available. We have sold approximately 100 to date.
Tickets are still available online or at the front desk.
Committee Reports
The Ladies Auxiliary would like to donate money to replace
some of the old picnic tables at the beach. The committee
would like to know if they purchased these table, would the
Board accept these tables as new Ranch assets. The Board
appointed Eric Johnson and Maintenance supervisor Jim
Nemeth to identify what type of table would be the best to
purchase. Repairing or building new tables was also
discussed. This item has been added to the open issues log.
V. Kaszonyi & E. Johnson will be the leads. The next review
date will be at the May Board meeting.
E. Johnson discussed a reoccurring operational issue
pertaining to inactive members using the Ranch storage
facility. Every year we encounter an issue with members
who have not paid their membership dues and still have use
of the Ranch storage facility until May 1. This year we
amended the Storage Permit Agreement to require that
Permit holders must be active members in good standing
with all dues and assessments paid for the year. The new
agreement will expire on February 15. Starting in 2020 the
term for the storage lot will be changed to start on February
16th each year to February 15th of the following year. Due
to the site only being available until February 15th, 2020, the
fee for this year will be $75.00. After February 15th, 2020, the
regular Storage Area Fee will again be assessed. Storage
Area fees will be billed out on or about January 1st each year.
You must pay by February 15th of that year to be able to rent
a site. The new agreement will now be from February 16 to
February 15 of each year.
Conservation Committee
E. Johnson handed out a proposed change to rule 19.09 from
the Conservation Committee regarding when blinds and
tree-stands can be placed and taken down on the Ranch
property. This item will be placed on open issues log for
review at the May Board meeting.
Financial
V. Kaszonyi shared with the Board a new way to monitor
Ranch Financials. Vicki distributed a new report or displaying
Key Performance Indicators (KPI’s) in a graphical
representation. Vicki’s goal is to display key financial
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