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24, 2020 and January 25, 2020. In the past we blocked 10
rooms at $100 per night. After January 10, 2020, we would
then release more rooms to fans. Two rooms will always be
set aside for members. Discussion on raising the rate. B.
Rogers stated we are already $45 higher than town. The
price will remain at $100.00. No objection by the Board to set
aside 10 rooms for Sno-Drift fans.
Motion by M. Ames, seconded by N. Thurston to approve the second
readings. Motion passed unanimously.
Manager’s Report
B. Rogers stated he and his family are now living at the
Manager’s residence.
B. Rogers gave an overview of the PCMA conference that he
and Yvonne Currie attended in Dallas, TX.
B. Rogers gave an update on the International blade truck
repair. The Board previously gave approval for repair not to
exceed $15,000 from the Capital Fund. The invoice from
Zaremba came in for $9,676. The truck was then transferred
to Boyne Truck and Trailer to replace the dump truck hinges
which was approved in the beginning of the year. While
those repairs where being done, the technician noticed the
dump hydraulic lift had failed. The quote received was
$3,067.21. B. Rogers asked the Board to amend the motion
for the $15,000 International blade truck estimate to include
the hydraulic cylinder for the dump bed.
B. Rogers stated Huron Pines was on the property October
2, 2019 to treat Phragmites at Little Joe and Horsehead.
Additionally, a member reported seeing Phragmites on Lake
Geneva. Huron Pines states it is too late to treat this year
and will be on the list for review in Spring 2020.
B. Rogers states we now have Epi-Pens at the Ranch House.
They can only be administered by the five trained office staff
members at this time.
Motion by M. Ames seconded by M. Smith to amend the $15,000
International blade truck estimate to include the hydraulic cylinder
for the dump bed. Motion passed unanimously.
B. Rogers noted the Campground Water will be winterized
on October 31, 2019.
B. Rogers gave an update on the results of the furniture
auction. Twenty bids were received on twelve pieces of
furniture for a total sale price of $515. Monies will be
deposited into the Capital Fund under the sale of assets line
item.
B. Rogers will send a link to Board of Directors that will give
them an opportunity to select what weekends each Director
may have conflicts with for 2020 Board meeting. This will
help narrow down meeting dates to be approved at the
December meeting.
B. Rogers stated eight bids were received for the GMC
pickup. Chatter Suiter was the winning bid of $11,600 which
will be deposited in the Capital Fund as a sale of asset. The
lowest bid was $5002.
Motion by A. Lifsey, seconded by M. Ames to approve the Manager’s
Report as presented. Motion passed unanimously.
Strategic Plan Review
• Goal #7-2: Format of Board Minutes.
• M. Smith sent his assessment of this goal to
each Director. M. Smith recommended this goal
to be marked complete. The September Board
Minutes where the benchmark to make the
recommendation of completion.
• Goal #7-1: Invasive species threat research initiated.
• N. Thurston had a discussion with R. Karbon
regarding the formation of this committee since
she is leaving the Board. They determined this
should be put into the volunteer ’s position of
David Smith has volunteered to be the
Environmental Committee Chair.
The
progression is moving forward. A meeting was
held with volunteers on the Gypsy Moth survey.
The surveys are due back at the end of November.
A map of hotspots will be generated. M. Smith
asked the Directors for volunteers to be the new
Goal Champions stepping in for N. Thurston and
F. Calabro. B. Delecki will be the new Goal
Champion for Invasive Species.
• Goal #1-1: CCR Member Volunteer Award Criteria.
• R. Karbon and N. Thurston are the Goal
Champions. R. Karbon stated they do not want
to get in a competition with the other annual
awards already in place. They are thinking of all
CCR volunteers and maybe putting on a
Motion by M. Smith, seconded by V. Kaszonyi to accept the winning
bid from Chatter Suiter for the 2009 GMC truck with plow, salter/
sander in the amount of $11,600 to be deposited into the Capital
Fund. Motion passed unanimously.
B. Rogers gave an update on the Michigan Snowmobile Trail
Grooming Grant. In March of 2019 an approval was given to
repair the John Deer tractor under the State grant for
$18,300.32 The final invoice from Bader & Sons was received
for $24,177.93. The difference was $5,877.61. E. Johnson had
paid the invoice in full asking the State for the amendment
to the grant for the additional expenses. The State denied
our reimbursement due to the strict guidelines regarding the
estimates before the approval to grant amendments. CCR
will absorb the $5,877.61. We do use these tractors for a
portion of our conservation program without a cost to CCR.
Over the past five years we have still netted $1,100 each
year. CCR will only pay Bader & Sons estimates that were
approved by the State going forward.
At the October 12, 2019 Trail Grant meeting B. Rogers reached
out to the Lansing representative about amending our current
grant to add a special maintenance project fund. An updated
grant application was sent into the representative. The grant
was approved for $4,500 for a private contractor to repair
two sections of the trail south of Atlanta.
B. Rogers asked the Board for permission set aside 10 Ranch
House rooms for fans attending the Sno-Drift Rally January
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